How do I assign fixed desks?

To ensure that certain employees get specific desks because of technical or special requirements, several strategies can be used by Managers/Superusers, depending on which type of requirement it is. Once these settings are created, you will not need to make any further adjustments - the groups and employees will always be allocated according to their requirements. All fixed desks are set in the source scenario.

Example 1: A group of 20 needs two assigned desks

• To assign desks to a portion of a group, paint the group onto the workpoints required only and Fix in the source scenario. The rest of the group will be allocated around them each day.

  • If the assigned desks can be used by anyone when that group is not in the office, leave the Minimum target in the People page at 0.

  • If the assigned desks cannot be used by others (ie, they have a special setup which cannot be adjusted), set the Minimum target in the People page to the number of assigned desk (ie, 2 in this example. This means this group will always be allocated a minimum of 2 desks which are the ones that are fixed, but could be allocated more desks depending on how many in the group are going to the office.

Example 2: A group of 4 needs 4 assigned desks

• To assign desks to a whole group ie, HR team or a secure room, paint the workpoints you want them to be assigned to and then Fix the entire group.

  • If the assigned desks can be used by others when they are not there, do not set a Target or Minimum target.

  • If the assigned desks cannot be used by others, set the Target at the number of workpoints selected, then Pin the Target. This means the group will always get exactly the same number of desks every day, even if they are not in the office.